Documents to archive for Customs Inspections or Audits

Archiving important documents for Customs in the right place
List of documents you need to archive for Customs inspection and audit purposes - a brief guide for all importers and exporters.

Share This Post

Documents to archive for Customs Inspections or Audits   

List of documents you need to archive for Customs inspection or audit purposes – a brief guide for all importers and exporters.

No matter the size of your business or how frequently you engage in Customs activity you need to control your documents.

Its recommended that if requested you can easily present this to Customs as it will reflect your confidence in your systems in place.  Just as in the other parts of your business you need to show you are professional and serious.

What records should I keep?

I would recommend ensuring for any import or export, by any means , you have all documents archived somewhere safely.

Importers or exporters should keep a scanned copy of every document that may have been presented to Customs by their forwarder.

In this respect you should retain the documents below:

  • Commercial invoice – proof of what you paid
  • Packing list
  • Shipping bill – airwaybill, bill of lading, CMR / T1
  • E2 & C88.
  • Original preference certificates – GSP, EUR1, ATR1 etc.
  • If you have information on the original order, this will back up everything you sent with the shipment or received.

Documents to archive for Customs Inspections or Audits

Shouldn’t my forwarder have these or the import/export agent?

Yes, all freight forwarders / import agents will retain copy documents for up to 7 years. Some may keep longer if they have cloud data retention.

Customs are unlikely to audit the forwarder – they will look at you as the importer of record and demand answers.

Importers need to archive any original documents securely, especially certificates, preference documents and licences.

Customs compliance is really important whatever the size of your business.

You can find information on what UK Customs will expect any importer or exporter to archive can be found here.

You can check out our other articles about imports – Home Use / Free Circulation and what it means.

Search

Explore More

Link For Ideas Retail Solutions Demo 4
The Smart Retail Solution

Being actively involved in chain retailer’s operation, we realised there is a huge gap in SMEs when they are expanding.

Subscribe To Our Newsletter

Never miss any insightful information! Get the free subscription.

Online Digital Presence

3 key areas for the Online Digital Presence: e-Commerce Solutions, Brand Development and Digital Marketing. We also develop websites and intergrate the above 3 areas.​

Supply Chain Solutions​

6 key elements in Supply Chain: Soucing, Samples and Procurement​, Custom Production, International Logistics and Customs Compliance​, Inventory and Supply Chain Management System​​. ​

Our Core Service Categories

We Focus On

Need More Information?

drop us a line or request a call back

Link for Ideas, Free consultation on Supply Chain Solutions

This website uses cookies to ensure you get the best experience on our website, click Privacy Policy for more information.

Let's have a chat!

Drop Us A Line Here...